Custom Hospital Whiteboard Labels
Unit whiteboards change every shift. Swap handwritten status notes for bold magnetic labels that anyone on the floor can read from the hallway and move in one second.
Why magnets beat dry-erase for status
Handwritten status on a unit board fades, smears and varies with handwriting. A magnetic label reads the same no matter who placed it, it cannot be half-erased by a sleeve, and moving a patient from Pending to Ready is a single motion. Charge nurses use them for bed status (Admit, Discharge, Cleaning, Bed Clean, Blocked), staffing (Charge RN, CNA, Float, Sitter, Break) and patient flags (NPO, Fall Risk, Isolation, Telemetry).
Because the vocabulary on a unit is small and repeated, magnets are also faster than writing. Most boards need eight to fifteen distinct terms, each in a few copies. Order the quantity you need per term in the builder.
Readable from the hallway
At 34mm tall with heavy white lettering, our labels read from much farther away than dry-erase handwriting. We recommend the Hyperlegible font for clinical boards because it keeps letters such as I, l and 1 distinct, and it was designed for low-vision readers.
Use color to carry meaning without extra words. A common setup is blue for staffing, black for bed status and red for safety flags such as Fall Risk and Isolation, so a glance down the hall tells you where the risk is. Each order prints in one color, so place one order per color, each with the 5-label minimum.
How should a unit board be laid out?
Most charge nurses build the board in columns: room number down the left, then the assigned RN and CNA, then bed status, then patient flags. Keep a parking strip along the bottom edge for spare magnets so nobody hunts for a Discharge label at shift change. Fixed headers that never move can use the 3M VHB adhesive option, while everything that changes during the shift stays magnetic.
Check your board first
Magnets need a steel-backed board. Porcelain-on-steel and painted steel whiteboards, the most common types in hospitals, work well with our exposed N52 magnets. Melamine, glass and many budget boards are not magnetic: test with a fridge magnet before ordering. If it does not stick, you can still mount fixed column headers with the 3M VHB adhesive option.
The top surface is flat and smooth, so labels wipe clean with standard surface disinfectant wipes. They are 3D-printed PLA, so wipe rather than soak them. They are status markers for staff workflow and should follow your facility's privacy rules: never put patient-identifying information on a public board.
Hospital Whiteboard label sets
Ready-made sets of the words this trade labels most, grouped by where they go. Each set opens in the builder with every label in place; add, remove or retype any of them before you order.
Charge Nurse Board labels
Magnetic charge nurse whiteboard labels. Field labels for the charge nurse board at the station. Census, admits, discharges, transfers and call-outs each get a fixed header, and the charge nurse updates the numbers beside them with a marker all shift.
- Charge RN:
- Census:
- Admits:
- Discharges:
- Transfers:
- Pending Beds:
- Staffing:
- Call-Outs:
- Float:
- Sitters:
- Rapid Resp:
- Notes:
Unit Census Board labels
Magnetic hospital bed status board labels. Status magnets for the unit census board, one row per room. Slide a bed from Occupied to Cleaning to Ready as it turns over, so bed flow and EVS can see the unit at a glance from the hallway.
- Room:
- Bed A
- Bed B
- Occupied
- Admit
- Transfer
- Pending
- Cleaning
- Bed Clean
- Ready
- Blocked
- Overflow
Discharge Board labels
Magnetic hospital discharge board labels. Labels for the discharge planning board. Track each discharge through meds, teaching, paperwork, DME and the ride home, so case management and nursing see what is still holding a patient on the unit.
- Discharge
- Pending
- Meds Ready
- Teaching
- Paperwork
- Case Mgmt
- DME Ordered
- Home Health
- Ride Home:
- Follow-Up:
- Transport
- Discharged
Staff Assignment Board labels
Magnetic nurse assignment board labels. Role magnets and field headers for the staff assignment board. Put each nurse and aide beside their rooms, mark breaks and lunch, and move a Float or Sitter magnet the second assignments change.
- Charge RN
- RN
- LPN
- CNA
- Float
- Sitter
- Unit Clerk
- On Call
- Rooms:
- Break:
- Lunch:
- Huddle
Safety Huddle Board labels
Magnetic safety huddle board labels. Headers for the daily safety huddle board. Days since a fall, high-risk patients, infection counts and open concerns each have a fixed label, so the huddle runs the same way every shift and wins get posted too.
- Days Safe:
- Falls:
- Fall Risk
- Isolation
- Restraints
- CAUTI:
- CLABSI:
- HAPI:
- Code Cart:
- Concerns:
- Wins:
- Huddle Time:
Popular hospital whiteboard label words
These are the words people in your line of work label most often. Every one fits our size limit and is one tap in the label builder. You can also type your own, up to 12 characters.
- Admit
- Discharge
- Pending
- Ready
- NPO
- Fall Risk
- Isolation
- Telemetry
- Charge RN
- RN
- CNA
- Transport
- PT/OT
- Lab
- Radiology
- Pharmacy
- Rounds
- On Call
- Break
- Cleaning
- Bed Clean
- Blocked
- Stat
- Consult
- Surgery
- Pre-Op
- Post-Op
- Overflow
- Huddle
- Float
- Sitter
How ordering works
- Pick your words. Tap suggestions, start from a pack, or type your own. Set a quantity for each label.
- Choose color and font. Workshop Red, Heritage Black or Cobalt Blue, with a live preview measured to the millimeter.
- We print and ship. Each set is 3D-printed to order in Oregon and ships in 3 to 5 business days, free in the US.
Pricing
The same price as our custom order page: $13.99 for the first 5 labels, $2.00 for each label after that, with a 5-label minimum. Big orders get cheaper: extra labels past 25 drop to $1.75 and past 50 to $1.50. There is no maximum order size. Magnets are included. Adhesive backing (3M VHB, for non-magnetic surfaces) is an optional add-on; its price is confirmed at order and is not included in the prices above.
| Labels | Price |
|---|---|
| First 5 labels (minimum) | $13.99 total |
| Labels 6 to 25 | $2.00 each |
| Labels 26 to 50 | $1.75 each |
| Labels 51 and up | $1.50 each |
Examples: 5 labels $13.99 · 10 labels $23.99 · 16 labels $35.99 · 30 labels $62.74. Free US shipping.
Hospital Whiteboard label questions
Will these labels stick to our unit whiteboard?
Only if the board is magnetic. Porcelain-on-steel and painted steel boards work. Glass, melamine and many budget boards do not; test with a fridge magnet first.
How many of each status label should we order?
Count the maximum number of beds that could share a status at once. A 24-bed unit might need 6 each of Discharge and Pending, but only 2 of Overflow. Set the quantity per label in the builder.
Can staff disinfect the magnets?
Yes, wipe with standard surface disinfectant wipes. Do not autoclave or soak them in solvents.
Can we color-code by meaning?
Yes. Each order prints in one color, so place one order per color, for example blue for staffing and red for safety flags. Each order has a 5-label minimum.
Labels for other trades
Ready to build your hospital whiteboard labels?
Build your set in about two minutes. You see every label at true proportions before you pay.
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